Showing posts with label People Development. Show all posts
Showing posts with label People Development. Show all posts

Trust as a Leadership Attribute


"If people like you, they'll listen to you, but if they trust you, they'll do business with you." - Zig Ziglar



We can all understand that it is easier to do business with someone you trust.  Think of why you go back to the same mechanic for your car, or like using a certain contractor for home improvements.  If you don't trust the mechanic or contractor, you will take your business elsewhere until you find someone you can trust.   In the military, all team members are mutually interdependent.  They each have a job to do, and trust each other to do that job. In that organization, trusting your coworkers and leader can mean the difference between life or death.

However, in your organization, how important is the trust that you place on your coworkers, subordinates and managers on the effectiveness of your organization?  As a leader, do you trust your people?  Or do you focus more on being trusted?  The effective manager and leader understands and appreciates trust at both the personal and the organizational levels. Trust is a two-way street.


"Trust is the glue of life. It's the most essential ingredient in effective communication. It's the foundational principle that holds all relationships."  - Stephen Covey


According to the Ethics and Policy Integration Centre, trust is one of the four key components of Ethical Leadership. The ethical leader manages with a clear Purpose, Knowledge, and Authority. To be effective in this, the ethical leader inspires TRUST in her organization. Without this, people are afraid to exercise their authority.

The best managers I have known provide clear direction on the "what' and set clear targets around this.  Then, they trust their people to execute the 'how'. These organizations are empowered to take the necessary risks to achieve their organizational objectives to be  successful. Furthermore, in challenging times, people in these organizations hang in there to make things work. Strong trusting managers attract strong leaders into their organizations, and are able to retain people. These types of organizations also provide a good mentoring environment for people; and tend to be more agile and effective in their markets.

The least effective managers I have worked with micro-manage their people, because they don't trust that their people can execute the 'how' effectively. Generally, these weak leaders are also poor at setting clear targets and in inspiring trust from their employees. These are generally leaders who depend mainly on their organizational authority and power to get things done. It is hard to retain good people in organizations like this. Successful people in these organizations have to be 'yes-men' to this type of leader.

The truth is that most managers fall somewhere between the best and the worst of what I have described above. So how to you move your organization to the more effective type where there is mutual trust?

  • Do you focus as much on trusting your subordinates or co-workers as trying to get them to trust you? 
  • How do you earn peoples' trust? 
  • As a manager, do you provide clear purpose and ensure that it is understood for your organization (even to the level of ensuring that individual objectives are aligned with this purpose)? 
  • Do you have the organizational, business and other necessary knowledge for your area that inspires trust from people? And do you actively share this knowledge? 
  • Do you have the trust from your managers to make decisions and act on them? 
  • Would your managers, subordinates and coworkers answer the above questions in the same way as you? 
If not, what can you do to change this?
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If you are in a small business, this trust that you create in your organization, and the empowerment that this generates with your employees is more easily observed by your customers than in a larger enterprise. For a small business, it is this trust with your customer that builds the customers' relationship with your organization and the connection with your brands.  This is the competitive edge that drives repeat sales and growth of your business.

Communication - The 5 rules of Orwell


Communication is a critical part of running any business - regardless of it's size. Imagine running your business without any communication!


HOW EFFECTIVE IS THE COMMUNICATION FROM, TO AND WITHIN YOUR BUSINESS?


The fundamental answer to this question does not lie in systems, or tools, or policies. Fundamentally, communication is based on language and the style of the language used.


Even though George Orwells "Politics and the English Language" has been around since 1946, I have only come across it recently. Orwell incapsulates these fundamentals of effective communication in English in 5 Rules which I have summarised below:


  1. Never use a metaphor, simile, or other figure of speech which you are used to seeing in print.
    This sounds easy, but in practice is incredibly difficult. Phrases such as toe the line, ride roughshod over, stand shoulder to shoulder with, play into the hands of, an axe to grind, Achilles’ heel, swan song, and hotbed come to mind quickly and feel comforting and melodic.
    For this exact reason they must be avoided. Common phrases have become so comfortable that they create no emotional response. Take the time to invent fresh, powerful images.

  2. Never use a long word where a short one will do.
    Long words don’t make you sound intelligent unless used skillfully. In the wrong situation they’ll have the opposite effect, making you sound pretentious and arrogant. They’re also less likely to be understood and more awkward to read.
    When
    Hemingway was criticized by Faulkner for his limited word choice he replied:
    Poor Faulkner. Does he really think big emotions come from big words? He thinks I don’t know the ten-dollar words. I know them all right. But there are older and simpler and better words, and those are the ones I use.

  3. If it is possible to cut a word out, always cut it out.
    "Great literature is simply language charged with meaning to the utmost possible degree" -
    Ezra Pound. Accordingly, any words that don’t contribute meaning to a passage dilute its power. Less is always better. Always.

  4. Never use the passive where you can use the active.
    This one is frequently broken, probably because many people don’t know the
    difference between active and passive verbs. Here is an example that makes it easy to understand:
    The sales target was missed. (passive) We missed the sales target
    (active).

  5. Never use a foreign phrase, a scientific word, or a jargon word if you can think of an everyday English equivalent.
    This is tricky because much of the writing used in business can be highly technical. If possible, remain accessible to the average reader. If your audience is highly specialized this is a judgment call. You don’t want to drag on with unnecessary explanation, but try to help people understand what you’re writing about. You want your ideas to spread right?

Bonus Rule: Break any of these rules sooner than saying anything outright barbarous.


And if the above rules are not easy enough to follow, just remember what Einstein said:

"If you can't explain it simply, you don't understand it well enough."



Lean Training - the "ILU" Chart

Much of what the Toyota Production System has taught us, has now fallen under the "Lean" umbrella. There is a ton of great material on Lean Manufacturing, Lean Projects, Lean methodologies for all types of activities. Lean Cuisine for business! Yes - Lean is big!

However, do a search for Lean as it relates to people training, and you don't find much.

Two key principles of Lean are VISIBILITY and SIMPLICITY. When you apply these to people development and training, there is nothing leaner than the ILU Chart.

This is something that I learnt a long time ago, and have applied many times. Simple to understand, simple to implement and very, very effective. To explain the ILU Chart, you have to understand the idea behind the original ILU Charts. Think of a matrix with skills along the top and people down the side. The chart below is an example of what an ILU chart would look like to a work team that manufactures replacement panels for automobiles.



"I" (the first 'stoke' on the chart) indicates that the person has undergone training for the skill and can perform the task with some level of supervision.

"L" (second 'stroke' on the chart) indicates that this person can now execute this task solo within the standard time.
"U" (3rd stoke on the chart) indicates that this person is an expert at this task and able to train others.

In the above example, you can see that Mary has recently joined the team and is building up her skills. Kelsey seems to be the expert in the group, and is probably the team lead/ trainer.
The ILU Chart SIMPLY and VISIBLY shows where people's expertise and deficiencies lie.

How can you use the ILU Chart as a Lean tool in training / people development?



Organizational Restructuring - Aligning People with Technology



"Processes don't do work, people do." - John Seely Brown


I have been on too many technology implementation projects where Change Mangement, Organizational Transformation - or whatever you want to call it - is simply seen as "Training". Seeing Organization Change Management (OCM) during a system implementation as simply writing up new business processes, procedures and training people - is setting your new system up for failure!


OK - maybe 'failure' is a strong word. But doing by this, you are simply not maximizing your system investment.

Why spend a good percentage of your gross revenue on a great new ERP system, that hopefully has been built, configured and implemented using best practices, and then spend a fraction of this investment on the people who will make or break you new system? So, apart from training our people on how to use the system, what else can we do - you may ask. Well, here are a few things :


  • Involve the people who will use the system in the system design and configuration. In this way, you ensure that their requirements are baked in, AND they start understanding how their jobs will change. The sooner people understand this the better.
  • Develop 'powerusers' by involving them in system testing. These 'powerusers' will be your first line of system support, and will be key in establishing the new system as part of daily business.
  • Involve people in the design of new processes that must change with the implementation of the new technology. Understanding how their daily jobs will change is part of managing any resistance to change.
  • Avoid class-room style training.
  • HIRE people who understand the new technology and business processes!
  • MOVE people around as new skills are learnt and utilized.
  • Compentate people for these new skills - retain & develop your investment in people.

Involving people in all aspects of a system implementation - even if it takes longer - will allow the new "champions" to shine, and to develop your greatest resource to ensure success after a system implementation.

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Making Win/Win work for you

"TREAT OTHERS AS YOU WANT TO BE TREATED"
(The Golden Rule)
Whatever you do every day - you are probably going to interact with another human! Whether you are closing a sales deal, talking on the phone, or even preparing a presentation - your behaviour is influenced by how others will feel about their interaction with you.

In any human interaction there are six paradigms: win/win, lose/lose, win/lose, win, lose/win, or no deal. The 'win' alternative is a little different from the others, as people with this mentality don't necesarily care if others win or lose. What matters is that they get what they want.

Which option is best? In "The Seven Habits of Highly Effective People", Stephen R. Covey says that "it depends". If you are playing a football game, then if you win, the other team loses; if you value the relationship with the other person and the issue does not really matter - then a lose/win situation may be OK.

In most situations in business the win/win option is really the only viable alternative of the six. However, at the beginning of a business relationship or enterprise, 'no deal' may be a viable option.

Success in closing deals and in developing value partnerships in business is based on a win/win approach. So how do you make this work for you. Covey identifies 5 dimensions of win/win:
  1. Character. This is the foundation of win/win that is based on the character traits of integrity (the value we place on ourselves), maturity (the courage to express one's convictions balanced with the feelings of others) and a mentality of abundance (there is enough for everyone).
  2. Relationships. From the foundation of character we build the relationship of trust that is necessary for win/win. Without trust there is lack of credibility for open communication, and the best we can hope for is compromise.
  3. Agreements. From relationships flow agreements that move the interaction to a win/win conclusion.
  4. Supportive Systems. Win/ win can only work in organizations where systems support this. Talking win/win, but rewarding win/lose you have a losing program on your hands. You reward system must align to the goals and values that are reflected in your mission statement.
  5. Supportive Processes. You can't get to win/win by saying "we will get to win/win, whether you like it or not." In their book, "Getting to Yes", Fisher & Ury describe the 'principled' approach versus the 'positional' approach in bargaining. This process separates the person from the problem; focuses on interests and not on positions; invents options for mutual gain; and insists on criteria that both parties can buy into.

"We have committed the Golden Rule to memory; let us now commit it to life."

EDWIN MARKHAM

Are you a Change Agent?

"You could not step twice into the same rivers; for the waters are ever flowing onto you." - Heraclitus

In her book, "The Change Agents - Decoding the New Workforce and the New Workplace", Liz Nickles discusses the fact that America in 21st Century still straddles the great digital divide. Workers on one side of the line working 24/7 from virtual offices, while others are still trying to program their VCR's and wondering what this 'internet thing' is about.

In this ever competitive job market; organizational changes; and the ever growing use of the web and digital tools to increase connectivity and productivity, her research is increasingly relevant. Nickles reveals the following trends:

  • Lifestyle Entrepreneurialism: Entrepreneurs are starting younger. "I took an entrepreneurial approach to everything in life" said the co-founder of the now-defunct dot-net startup. The age of the internet has allowed young people to sidestep the traditional corporate ladder.
  • Full Engagement: The new workforce never feel like they are doing enough; never thinking enough. Always searching the new boundaries, the new terrains.
  • Convergence: The boundaries between home and work life blur and Change Agents like it that way.
  • Getting a Life: The new workforce believe that work (even if it takes 18 hours a day) is just a job, and that they can and will walk away from it. In the book, Nickles quotes software designers who like to hike in Nepal every year. "You just won't see me in October because it is the best month to go hiking there."
  • Early Retirement: The new Change Agents do not believe in working mid-pace until they are 65 and then retire. They plan to work 24/7, cash out at 35, ... then move on.
  • No Prisoners: Nickles' Change Agents will do whatever it takes to move ahead. They'll make note sof enemies and squash them.

In these times of change, Nickles also has some good advice for the Baby Moguls, as well as for the Baby Boomers. This is a relevant book, especially for you reading this blog - a product of our 24/7 worklife!

RELATED POSTS

- Organizational Restructuring

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